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Pro Tip: Using context tags for notes, tasks and projects

A sample collection in Pagico 6Are you a GTD user and would like to implement context tags in Pagico? Follow this article to see how easy it is to set up context tags and filter everything based on them. If used properly, this feature can be incredibly useful. Here’s how:

Step 1: Tag items properly

In Pagico, literally everything can be tagged. Just use the @tag syntax in places such as notes, task titles and descriptions, etc. It is recommended to tag tasks based on location (e.g.: @office) or type (e.g.: @phone-call). For example, you can create a new task like this:

Fax the documents @office

Just to reiterate, you can write tags using the @tag syntax literally anywhere in Pagico. And it’s really up to you as far as how to tag items. For instance, the screenshot above shows how we use tag @bug to mark software glitches. Once you have things properly tagged, proceed to step 2 to collect and track those tagged items.

Step 2: Create a Smart Collection for tags

Simply click on the “+” button at the lower left corner, and choose the “New Collection” option. In the popup panel, give the collection a title, select the “Smart Collection” option, and write down the keyword (e.g. @office, with the @ symbol) that you want to track. It’s recommended that you title the collection the same as the tag you’re using (for instance, title it as @office as well).

The new Collection feature in Pagico 6

Want more (finer) control? Use multiple tags.

If needed, you can actually use multiple tags to mark a single item. For example, here’s a sample task that involves sending legal documents:

Fax the document @office @legal

And since legal documents are a big deal, you might want to set up a smart collection to keep track of all the items tagged with both the @office and @legal keywords. In this case, simply create a (or edit an existing) smart collection, and put in multiple tags in the Keywords field like this:

@office, @legal

When using multiple keywords, be sure to include the @ symbols, and use comma (,) to separate keywords. This gives you finer control over how items are collected based on keywords. This way, you can easily set up a smart collection for things tagged as @office + @legal, and another for things tagged as @office + @phone-call, etc.

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