Pagico October Update 2

First off, we’d like to thank everyone who downloaded the Pagico October Update! While the majority of users responded super positively about the redesigned Today view, a few users pointed out the benefit of the original, two-column Today view design in previous versions.

Therefore, we made some quick adjustments and released the October Update 2, which brings the best part of both worlds: You get to keep the background image AND the wider, two-column list design if you wish. Here’s how this feature looks in action:

The redesigned Today view with adjustable sidebar

If you like this capability, just head over to the Download Section and grab the update! Once again, a huge thank-you to all who responded to us. We are always listening, and we appreciate your feedback very much.

iOS Monthly Feature Updates Updates

Pagico Mobile 7.5 for iOS and Android

Greetings everyone! Today we are excited to announce the release of Pagico Mobile v7.5 for iOS and Android. Want to get it right away? Just head to the AppStore and download! It’s a free download for all Pagico users. But please read on to learn all about this new release!

UPDATE on August 11: Pagico Mobile 7.5 is now available for both iOS and Android. Look for it on the iOS AppStore or Google PlayStore.

Overhauled Data Sync

Pagico Mobile 7.5 features an improved data sync engine, which is better all around: it is faster, more informative, and more instant.

Faster Sync

We analyzed the data sync pattern from server-side logs and introduced newer and faster ways to upload and download changes. Instead of the same 6-stage data sync cycle for all sync sessions, simple changes made in the iOS app take only 1 step to complete, reducing the average sync session duration from 10 seconds to just 2 seconds. For retrieving changes made on your desktop app, the mobile app may also take advantage of a newer sync process that completes in just 1 step, reducing the average sync session duration from 10 – 30 seconds down to just 2-3 seconds.

For larger sync sessions, such as the one to download all your data when you first install (or reinstall) Pagico Mobile, we designed a new data sync method to dramatically cut down the time needed for a complete sync. Previously Pagico Mobile would sync 200 items at a time (in order to keep the sync session time down at a reasonable amount) and continuously sync until everything is up to date. But if your Personal Cloud has thousands of items (normal for most users), it could potentially take forever to fully sync. With our newly implemented sync method, Pagico Mobile can grab everything (yes, everything) in one shot and within just a few minutes. We did tests with an 8,000-item Personal Cloud and the mobile app completed syncing in under 5 minutes.

More Informative

In certain cases, there are just more data to sync. For example, when installing (or reinstalling) Pagico on your mobile device, or when you are part of multiple teams in addition to your Inbox and Personal Cloud. Pagico Mobile 7.5 features a new sync status panel that gives you more information about the sync cycles so you know what is happening under the hood. This panel is especially helpful when larger amounts of data is involved, and it takes the guess work out of the equation.

More Instant

Previously Pagico Mobile has a sync delay that aims to group multiple changes in each sync cycle. With Pagico Mobile 7.5, we reduced this delay to a minimum so all changes would trigger instantaneous sync cycles. On the one hand, it may consume a bit more energy (both on your device and on our servers), but the benefit is that sync is triggered much faster, and you’ll see the changes on your desktop much sooner than before. The same thing applies to downstream changes, too. If changes are detected when Pagico Mobile is active, it’ll pull the changes and render the new data as soon as possible. This reduction in sync delay is also critically important for mobile device users, as you can now make some changes (such as marking off a task), let Pagico sync right away, then immediately lock your screen (or switch to another app).

Dark Mode Support

You asked, and we listened! Pagico Mobile now automatically renders its UI based on the light/dark mode of your iOS system.

Custom List Sorting

List sorting modes are respected. You can sort lists by title (alphabetically), due date, or category. The list sorting option is also saved and respected on the desktop side; so you will always get the same list presentation.

More to Come

There are a lot more to come for the mobile app! We are working on bringing you an experience consistent with the desktop app. Multi-column data display, collections, and a lot more are all in the pipeline. Please stay tuned and do let us know what your thoughts are. We’ll always be listening.

Last but not least – thank you for your patience. We know you’ve been waiting for a solid mobile app update for a while now, and we are working hard to deliver a better mobile experience as soon as we can.

Monthly Feature Updates Pagico 9 Release Notes Updates

Pagico 9 June Update: Personalize with colors!

The pleasantness of your work environment is critical to your productivity. That’s why we’ve always heavily focused on the UI design of Pagico. Starting with Pagico 9.10 Update 2, you’ll now be able to take the already elegant UI to the next level — make it your own.

Introducing Customizable Color Scheme

Customizing the look and feel of Pagico

Simply pick a color of your choice, and enjoy the various levels of hue throughout Pagico! This color choice option is located in your Preferences section, but please note that only the customizable color choice only applies to the Light UI scheme.

When you can work in an environment that you love, accomplishing more gets a little easier.

Bug Fixes

  • Fixed an issue where the placement of task bars on timelines may be off in certain situations
  • Improved data sync reliability when sharing new projects to teams
  • Minor UI adjustments


This feature is already available in the latest version of Pagico 9.10! Head over to our Downloads section to grab it.

Pagico 9 Release Notes Updates

Pagico 9 Update 4 is now available for Mac, Windows and Ubuntu

Pagico 9 Update 4 (rev. 3060) brings a number of minor improvements and bug fixes, and is a free update to all v9 users.


The Secret to Time Management

Time management. When done right it is one of the key building blocks to mastering your time. When done wrong, it is time well misspent. 

Before you can start learning about time management, you first need to understand where it fits into the scheme of things.

Goal setting, procrastination, focus/distractions, productivity, habits, time management.

These are various topics that all revolve around one thing – your time. In one way or another, each of these topics come together and are the deciding factor of how your time is spent.

Your time each day

In a world where you have 24 hours each day, how you spend it is incredibly important. Because one day tends to blur into the next day. That blur turns into a blurred week and that week turns into a blurred year.

So on and so forth. You get it.

With that in mind, if you understand that your time is something to be harnessed, to be channeled and used productively, you can create an amazing life for yourself.

Everything you do is a function of time.

If you use it wisely, you can create a life where you are in control. Where you can look at each day and call the shots. Where you are a master of your time.

What you’ll need, however, is to take action. You can’t just read on and on forever. At some point, you need to apply what you’ve learned. If you can do that, you’ll be on the right path.

What is time management?

According to the dictionary, the official time management definition is:

The analysis of how working hours are spent and the prioritization of tasks in order to maximize personal efficiency in the workplace.

In other words, instead of letting life happen upon you, it is about taking deliberate steps and actively choosing how your hours are spent.

Time management is looking at your time and then deciding how you actually want or should be spending it.

How to get started

When it comes to time management, there is no one-size-fits-all, perfect strategy. Instead, what you’ll find is a slew of tactics and techniques that you can apply and experiment within your own life.

Time management tips

When it comes to how to manage time effectively, there are a few tips that you should keep in mind. Some of those tips include:

Don’t check your phone first thing in the morning – Sidestep the urge to check your phone right when you wake up. Instead, use that time for something that you deem a little more valuable (like reading or meditating).

Make a list – Creating lists is a great way to keep yourself focused and on track. Doing so can also help you stay better organized. Try it out and watch as you start to spend more time on what’s actually important.

Delegate – One of the best ways that you can free up time for yourself is by delegating out or sharing responsibilities. Don’t be afraid to ask for help! Have the hard conversations and free up your time for the things that matter most.

Where does productivity fit into all this?

Now that you know about time management, you’re probably wondering… how does productivity fit into all this?

Well, if time management is how you choose to use your time – for example, deciding to spend 1 hour working towards your goals instead of binging a show – productivity is how effective you are with that 1 hour.

You may set aside that 1 hour for your goals, but when it actually comes time to work, you may find yourself scrolling aimlessly on your phone (wasting time).

Therefore, productivity is a combination of effectiveness and efficiency. It’s how quickly you can get a job done and how well it turns out.

When you combine productivity with time management, the results are amazing! When done together, these two forces help to ensure that your time is spent wisely and that you can make some serious progress towards your goals and ideal life.

If you want to gain all of the benefits of a productivity system, upgrade to Pagico 9 here.


7 Habits of Highly Effective People

By Stephen Covey

1. Be Proactive

We spend too much time worrying about things in which we have no control, things that we are unable to do anything about. Instead, focus on things that we can change. And do it proactively, before we are forced to do something about it. You have a natural need to wield influence on the world around you so don’t spend your time just reacting to external events and circumstances. Take charge and assume responsibility for your life. Expand your circle of influence.

2. Begin with the End in Mind

If we don’t know where we want to go, how will we ever get there? Envision your future using both logic and imagination. Let it be based on principles. Write down your own mission statements. Have a vision for the future and align your actions accordingly to make it into a reality.

3. Put Things First

Write down everything that you want to do. You will see that they will fall into four categories.

  • Important and Urgent
  • Important and Not Urgent
  • Not Important and Urgent
  • Not Important and Not Urgent

To prioritize your work, focus on what’s important, meaning the things that bring you closer to your vision of the future. Don’t get distracted by urgent but unimportant tasks.

4. Think Win Win

Sooner or later, we realize that we not only owe a lot to the society that we live in, we also understand that our success depends on others success. Life is not a zero-sum game. When we make it a habit to see how others can also benefit from our actions, from our decisions, we are better off for that. The world is too connected for us to think win or lose.

5. Seek First to Understand, Then to be Understood

When someone presents us with a problem, we often jump right to giving a solution. This is a mistake. We should first take time to really listen to the other person and only then make recommendations.

6. Synergize

Synergy changes conventional math. If you want to go fast, go alone. If you want to go far, go together. Adopt the guiding principle that in a group, the contributions of many will far exceed those of any individual. This will help you achieve goals you could never have reached on your own

7. Sharpen the Saw

Abraham Lincoln said, “Give me six hours to chop down a tree and I will spend the first four sharpening the axe.” Your axe is your body, mind and soul. Run. Exercise. Study. Meditate.

Don’t work yourself to death. Strive for a sustainable lifestyle that affords you time to recuperate, recharge and be effective in the long-term.


Essential Time Management Skills

Time Block your Day

Schedule your day in time blocks for tasks rather than just having a simple To-Do list.

Schedule in Buffer Time

Give yourself time for things to potentially go wrong, or off track.

Take Time to Rest

You can’t always be productive, so don’t waste time dwelling on it or beating yourself up.

Multitasking doesn’t work

Focus on one thing at a time.

Set Deadlines

You’re more likely to get your work done if you have a deadline to work towards.

Set a Routine

Create a routine to give your days more structure. This will allow you to have set times and a format when you plan to get certain things done, and also when you do not.

Just Get Going

If you can finish a task in less than 2 minutes, it’s more productive to get it done while you are thinking about it.

Prioritize. Prioritize. Prioritize.

There isn’t time to do everything so make sure you know what is most important.

Group Meetings into Blocks

Schedule all of your meetings at once to save time in between phone calls and traveling.

Work in Sprints

Work in bursts with breaks in between so you can regather your energy for the next tasks.

Break Down Tasks

Break down your work into small tasks that you are able to get done in a session at a time.

Take Notes

Don’t rely on remembering everything that you need too, write it down.

Safe Place

Make it easy for yourself and file work and notes in a convenient place where you will be able to easily find them again.

Automate and Batch

Spend time automating all of the tasks that you can, and do the rest of the work in batches of related work.

Block out distractions

Turn off your notifications and block out anything that might distract you or take away your focus.