Essential Time Management Skills

Time Block your Day

Schedule your day in time blocks for tasks rather than just having a simple To-Do list.

Schedule in Buffer Time

Give yourself time for things to potentially go wrong, or off track.

Take Time to Rest

You can’t always be productive, so don’t waste time dwelling on it or beating yourself up.

Multitasking doesn’t work

Focus on one thing at a time.

Set Deadlines

You’re more likely to get your work done if you have a deadline to work towards.

Set a Routine

Create a routine to give your days more structure. This will allow you to have set times and a format when you plan to get certain things done, and also when you do not.

Just Get Going

If you can finish a task in less than 2 minutes, it’s more productive to get it done while you are thinking about it.

Prioritize. Prioritize. Prioritize.

There isn’t time to do everything so make sure you know what is most important.

Group Meetings into Blocks

Schedule all of your meetings at once to save time in between phone calls and traveling.

Work in Sprints

Work in bursts with breaks in between so you can regather your energy for the next tasks.

Break Down Tasks

Break down your work into small tasks that you are able to get done in a session at a time.

Take Notes

Don’t rely on remembering everything that you need too, write it down.

Safe Place

Make it easy for yourself and file work and notes in a convenient place where you will be able to easily find them again.

Automate and Batch

Spend time automating all of the tasks that you can, and do the rest of the work in batches of related work.

Block out distractions

Turn off your notifications and block out anything that might distract you or take away your focus.

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How to Manage Multiple Projects at a Time

Managing multiple projects at once be incredibly overwhelming. Regardless of your role we could all benefit from being able to successfully manage multiple projects at one time.

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Pagico 9 Preview #6: Color-Code Everything

What can you do with colors? You can label things with colors and have your content stand out more when you’re looking for them. That’s why in Pagico 9, you’ll be able to create new categories with colors and customize them any way you like to make color-coding a breeze.

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10 Sunday Habits for a Productive Week

Are you afraid of falling behind during the week? Your Monday doesn’t have to be stressful. Here are 10 Sunday habits you can do to set your week up for success.

  1. Start with creating a clean and calming living space. Open the windows, light a candle and welcome in the fresh air. Taking time to get a few chores done, will make your life so much easier later in the week.

2. Review your Calendar. It’s easy to miss preparing for a deadline or even an important meeting if you don’t check your schedule. Review what your week has in store for you, and prepare accordingly.

3. Write a To-Do List. Once you write out your list, highlight your top priorities and plan your days around them. Once you’ve picked at least 3 top priorities, check back on your progress. It’s easy to get carried away with what you want to be able to do, but be realistic. What are you able to do?

4. Reflect on your progress thus far, and take time to set new goals or figure out how you will pursue the same ones differently. What went well? What went wrong?

5. Disconnect from Technology. While it might be hard at first, the increased energy and creativity you can experience from putting your phone down just one day a week makes a noticeable difference.

6. Take time to plan and prep your food for the week. Having food already prepared not only saves time but makes sure you stay on track with eating healthy and at home.

7. Go for a walk outside. Take time to clear your head at the nearest Beach or Community Park. Giving yourself this time, will help you start your week feeling refreshed and focus.

8. Tidy up your house, and straighten your workspace. Setting a day that you can get your maintenance things done makes a big difference and helps your productivity levels throughout the rest of your week.

9. The little things you didn’t get to. Pay your bills, run that errand or finish your laundry. These are all tasks that don’t take long, but in the long run help free your mental space for the week ahead.

10. Relax! It’s a day of rest. These tasks shouldn’t consume your entire day but just take a few moments here and there. Make sure to take time to hit the reset button. Read a book, meditate, spend time with your family, do something that you normally don’t make the time for.

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How to Create a Strong Research Routine

Studies have shown throughout history, that the most successful Academics almost always had strong research routines. And interestingly enough, a number of similarities between these routines show up. It turns out that having no routine or structure is more draining mentally, physically, and emotionally than any routine could ever be! 

Create a Schedule

One of the most important ways to increase your productivity is to know yourself. When are you most creative? Awake? Alert? That is the time that you want to dedicate to your research. For some, it is the first thing in the morning, for others midday or even the middle of the night when everyone else is asleep. The time and location do not matter as long as your writing and research become a part of your daily schedule. 

Use Time Wisely

All time is not created equal. Having a block of five hours to work is worth more than a dozen half-hour chunks of time throughout the week. Turn off your phone, forget about your emails and rearrange your schedule to have as many blocks of uninterrupted time as possible.

Schedule It

One of the biggest mistakes one can make is thinking that they’ll “find” the time for research. As if extra time was lying around or hidden somewhere we are hoping to stumble upon. The best advice for those struggling to balance teaching, research, and writing with responsibilities outside of the academy is:

Schedule the time. Don’t wait until you have a moment; seize the moment. 

There’s no one way to create the perfect research routine, but not having one at all is a recipe for incomplete projects. Routines are invaluable in your daily life, as they provide structure and focus to your activities. Although you should always remember that routines should serve you, you shouldn’t be a slave to them. Their purpose is to allow you to accomplish your goals and live a happy, healthy life. Accordingly, learning how to build positive routines in your life today is important for your future life as well.

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